Duties of The Company Secretary

Regular

• Has AGM notice/agenda been sent out in appropriate time to all members?
• Have all members been sent a copy of the accounts?
• Has auditor been sent notices of all meetings?
• Have details of directors' re-elections been attended to?
• Have details of dividend payments been attended to?
• Have annual return and accounts been filed at Companies House?
• Are all the statutory books/registers up to date and complete?
• Have changes of directors been filed?

Occasional

• Has the auditor been sent copies of written resolutions?
• Are all directors' details properly filed?
• Are secretary's details properly filed?
• Has any change of name and trading name been filed?
• Has any change of registered office been filed?
• Does all business stationery show correct details?
• Have changes to Memorandum or Articles been filed?
• Have any mortgage details (including changes) been filed?
• Have any changes in authorised or issued share capital been filed?
• Is the company abiding by its Articles of Association?
• Has Certificate of Incorporation been properly kept?
• Have Factories Act/Shop and Office Regulations/insurance certificate been conspicuously shown?
• Has auditor been changed, and if so have details been filed on form 386?
• Is company seal locked away (if there is one)?
• Have all minutes of shareholders' meetings been taken and properly kept?
• Have all appropriate special elective and extraordinary resolutions been filed at Companies House?
• Have any members died or become bankrupt?
• Have share transfers been properly processed and results recorded?
• Has all stamp duty been paid?

Failure to deliver accounts within the specified time limit will lead to a fine and your company may be struck off the Companies Register.