Netherlands Due Diligence

Netherlands – Due Diligence

The guidelines from the Financial Services Commission, which is the regulatory body of our industry, require us to nknow our clients. We are required to obtain information on the directors, shareholders and any beneficial owners.

Documents we require:

  • Your full name, address, date of birth and occupation.
  • Certified passport copy.
  • Proof of residence  – utility bill or bank statement less than one month old

Where that the shareholders is a company.

  • Certificate of Incorporation copy
  • Description of the proposed business activities
  • Scanned copy of the passport of the directors
  • Scanned copy of the passport of the shareholders

Personal ID Requirements

Each client must supply one item from part 1 and an item from list 2.

Part 1 – Name Evidence

  1. Full UK Photo Card Driving licence – Photocopy
  2. EU member state national ID card – Photocopy
  3. Passport – Coloured Photocopy

Part 2 – Address Evidence

  • Bank, Building Society or Credit Card statement containing address (less than 1 month old) – Original
  • Gas, electricity or water bill (less than 3 months old) – Original
  • Full UK Photo Card Driving licence – Photocopy
  • EU member state ID card – Photocopy

Information needed for the incorporation of the BV

  1. Copy of the articles of incorporation of the incorporating company (notarised);
  2. Extract from the Commercial Register of the incorporating company (notarised);
  3. A document which proves that the person who will sign the incorporation documents, is solely and independently authorized to represent the  company (duly legalised with an apostile)*.
  4. Clear passport copy, duly legalised with an apostile*.
  5. 5) completed forms for the Dutch Ministry of Justice (we shall prepare them); for these forms we need the following information from all persons who will participate in one of the 2 companies as a policymaker / director / shareholder:

(* Legalization with apostile only applicable when incorporator/shareholder/director does not come to our office in person)

Business ID Requirements

In addition to the above personal identity evidence you will also need to supply relevant business evidence from the following list:

Limited Company:

Trading address details, either a

  • Recent utility bill or statement in the name of the business for the business premises.

For those clients unable to send the originals, copies of these documents certified by a professional person will be accepted

Professionals accepted to certify documents:

  • UK Lawyer
  • Banker
  • Authorised Financial Intermediary
  • Accountant
  • Teacher
  • Doctor
  • Minister of Religion
  • Embassy, consulate or high commission
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