Belgium Branch Office

One way to operate in Belgium is through registering a branch opening. Opening a branch has many drawbacks, mainly that the foreign parent carries full liability for the branch’s operations and that complicated dealings with the tax authorities may be needed regarding the branches tax obligations.

If the director is a UK resident, management takes place from the UK and HMRC may consider that the Belgian company has (defacto) a branch office in the UK and therefore be taxed in the UK.

Opening a Belgium Branch of a Foreign Company

The disadvantages of a branch office are:

  • The parent company is fully liable for the liabilities of the branch
  • The branches representatives may be held jointly and severally liable for tax debts
  • The financial statements of the parent must be lodged at the Companies Registry
  • The branches obligations are the same as the parent, including filing VAT returns, employees returns and corporation tax returns, so there are few savings in administering a branch
  • Banks and clients prefer dealing with a Belgium company rather than a foreign branch
  • A branch is not ideal for substantial projects because the parent company is liable
  • Upon registration of a branch, evidence has to be provided of the legal existence of the parent
  • Any public act by the branch, is likely to need ratification by the board of the foreign parent. A company that signs contracts in front of a notary on a regular basis, should incorporate for administrative ease

The advantages are:

  • Less obligations to present accounts than with corporations

Features of a branch office in Belgium

To open a branch office in Belgium you need registration at the Commercial Court’s Registry where you wish to open a branch.

The decision to open a branch in Belgium needs to be taken by those who are considered competent to do so, for instance by the board of directors of the parent company.

Requirements for branch registration:

  • A branch bank account number
  • Details of those who will be based at the branch office; names, nationalities, dates of birth and addresses
  • A work permit for the manager of the branch if they are not a European Union (EU) resident
  • To register for your business activities with the Belgian authorities, which can take some time
  • From a tax point of view, branches are permanent establishments of non-resident companies and a Belgium branch is not a separate legal company from its parent.
  • The branch must have the same name as the parent company.
  • A branch must appoint a resident individual or a company to represent it in its dealings with the tax authorities. The representatives may be held jointly and severally liable for the tax debts of the branch

To register a branch, evidence has to be provided of the existence of the parent, certified copies of the Articles or Statues, the names of the directors, the share capital, the registered office, and the names of the representatives who will act for you.

Various documents will need to be translated, the documents include:

  • Your parent’s registration certificate
  • Your company’s articles of association
  • The names of the company’s directors and secretary

After your branch is registered

All stationery, order forms and similar documents used by your branch are required to show:

  • The place of registration of the parent
  • The number with which it is registered
  • The legal classification of the company
  • The address of its registered office
  • The place of registration of the branch, and its registration number

Also the following particulars must be shown at the branch office:

  • The company name
  • The name of the country in which the company is incorporated
  • The parent of the branch has limited liability
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