Hong Kong – Due Diligence

The guidelines from the Financial Services Commission, which is the regulatory body of our industry, require us to know our clients. We are required to obtain information on the directors, shareholders and any beneficial owners.

Documents we require:

Due Diligence Questions – to incorporate a company

  • Your full name, address, date of birth and occupation.
  • Certified passport copy.
  • Proof of residence  – utility bill or bank statement less than three months old

Where that the shareholders is a company.

  • Certificate of Incorporation copy
Description of the proposed business activities
Scanned copy of the passport of the directors
Scanned copy of the passport of the shareholders

Part 1 – Personal ID Requirements

Each client must supply one item from part 1 and an item from list 2.

Name Evidence

Full UK Photo Card Driving licencePhotocopy
EU member state national ID cardPhotocopy

Part 2 – Address Evidence

Bank, Building Society or Credit Card statement containing address (less than 3 months old)Original
Gas, electricity or water bill (less than 3 months old)Original
Full UK Photo Card Driving licencePhotocopy
EU member state ID cardPhotocopy

Information needed for the incorporation of the Ltd (questions  1 and 2 only apply in case of company-incorporators):

1) Copy of the articles of incorporation of the incorporating company(notarised);

2) Extract from the Commercial Register of the incorporating company (notarised);

3) A document which proves that the person who will sign the incorporation documents, is solely and independently authorized to represent the  company (duly legalised with an apostile)*.

4) Clear passport copy, duly legalised with an apostile*.

* Legalization with apostile only applicable when incorporator/shareholder/director does not come to our office in person.

5) completed forms for the Hong Kong Ministry of Justice (we shall prepare them); for these forms we need the following information from all persons who will participate in one of the 2 companies as a policymaker / director / shareholder:

– Passport number;

– Full name and surname;

– Current private address;

– Birth date / place / country;

– The profession that you during the last year and address of your employer;

– Do you have or did you have ownership of a Hong Kong Private Company (eenmanszaak en/of v.o.f.)?

– Do you have or did you have ownership of a company with activities in Hong Kong?

– Have you been or are you a director of a company in Hong Kong?

– Whether you have ever been involved in any bankruptcy;

– Marital status;

– If you are married or living together, we need the following information about your spouse:

– (maiden)name;

– Full surname;

– Birth date / place / country;

– Current private address;

– The profession that your spouse had during the last year, including branch and address of your employer (if applicable);

Moreover, we would like to receive the name and a description of the purposes of the new GmbH company.

Business ID Requirements

In addition to the above personal identity evidence you will also need to supply relevant business evidence from the following list:

Limited Company:

Trading address details, either a

  • Recent utility bill or statement in the name of the business for the business premises.

For those clients unable to send the originals, copies of these documents certified by a professional person will be accepted

Professionals accepted to certify Money Laundering documents:

  • UK Lawyer
  • Banker
  • Authorised Financial Intermediary
  • Accountant
  • Teacher
  • Doctor
  • Minister of Religion
  • Embassy, consulate or high commission
Close Menu